Add Comments to Documents in Word 2010

Add Comments to Documents in Word 2010

When making these blog posts and learning material I often share & collaborate using my Word documents, while doing this my colleagues in the office  review and use of the easy “add comments” function to parts of text. This week I am going to show you how to add comments to documents in Word 2010. Add Comments to a Document To add a comment into a document, you first need to highlight the text where you want to comment on, click the “Review tab” on the Ribbon then click “New Comment”. When you click this it opens up a balloon pointing to the highlighted text you can leave your comment in it will be marked with the first letter from you name and then a number. Usefully you can leave as many comments as you need in your document, for this example I created four comments, once saved you or anyone you’re sharing the document with can read the comments. Reviewing the comments So you have saved you work and pushed it out to the office for some well needed peer review no you want to see the comments people have made. You can look at the comments they have made in the Reading Pane, click the “Review tab” and then select “Reading Pane”, now you get to pick how they are displayed, either Horizontal or Vertically. Below is examples of both reviewing the comments in Horizontal View and Vertical View. In both you can see the comments, when they were made, and by whom, clicking on an individual comment and it will take you to the section in the...
Changing the Default Save Location for Office 2013

Changing the Default Save Location for Office 2013

  Default Save Location Ok you all know I am all things Office, Google and Android this week I am going to share with you how to stop Office 2013 saving everything to the Default Save Location of SkyDrive, I personally love the integration and pay the extra to up my SkyDrive from the normal 25Gb to a whopping 100Gb and store everything there, but for some of you have asked why SkyDrive and how do you stop it from happening. So here’s how to make your Office apps save documents to your PC by default instead of SkyDrive. To start you need to open any of the office programs and click on the File menu item. Then choose on Options. Then head over to the Save settings. In the main options you will see a tick box labelled “Save to computer by default”, tick it and then click OK. That’s it, now when save a document it will default to your...
Desktop Slideshow with Windows 7

Desktop Slideshow with Windows 7

Do you get bored of your desktop background quickly or change it based on your mood periodically throughout the day? This week I am going to show you the desktop slideshow feature in Windows 7 that will automatically change the wallpaper at different time intervals. The Desktop Slideshow To create your slideshow right-click on the desktop and click Properties. Click on Desktop Background located at the bottom of the window. You can now change and add a selection of photos, pictures, logos. You need to hold down the Ctrl button on the keyboard and select each picture you would like to show on the desktop. Once you have picked the backgrounds you want you need to choose the amount of time between changes, you can select from 10 seconds all the way up to a full day. Click the box next to Shuffle to vary them up even more. After you’ve enabled this setting you’ll notice it says Slide Show under Desktop Background. The other way round this is to simply head into the folder with all of your pictures, wallpapers, or photos, select the ones you want and use “Set as desktop background” from the right-click menu. Once you’ve enabled the desktop slideshow, you can skip over to the next wallpaper by simply right-click on the desktop and then use “Next desktop background” from the menu. Now go and Show off some pictures of loved ones, or those wonderful beach or forest shots Each week we are going to share a post on how to do something on your computer, whether that be with Microsoft Office and even...
Excel formulas you should definitely know

Excel formulas you should definitely know

So to kick off our new Office blog here is 5 really great formulas that will save you time. So here we go Excel formulas you should definitely know:- 1. SUM The formula looks like this: =SUM(5, 5) or =SUM(A1, B1) or =SUM(A1:B5) The SUM formula does exactly what it says on the tin, allowing you to add 2 or more numbers together or even cell references if you use those lots. The different examples above take you through the options, you can have normal numbers in there separated by commas and it will add them together for you, you can have cell references and as long as there are numbers in those cells it will add them together for you as well, or you can have a range of cells with a colon : in between the 2 cells, and it will add the numbers in all the cells in the range, for example =SUM(A1:B5) 2. COUNT The formula looks like this: =COUNT(A1:A10) This formula is great it counts the number of cells in a range that have numbers in them yes you heard correct only those cell with numbers though. If you want to count other cells check out number 3. 3. COUNTA The formula looks like this: =COUNTA(A1:A10) Now this formula counts the number of non-empty cells in a range. So It will count cells that have numbers and/or any other characters in them the “COUNTA” formula works with all types of data. 4. LEN The formula looks like this: =LEN(A1) Ok with the two above we have counted ranges of cell to see how many...
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